Privacy Policy

Portfolio Payroll Ltd is committed to protecting and respecting the privacy of your personal information. This policy is set out to fulfill our obligations under the UK Data Protection Act 1998.

Collection of Information

We will only collect personal information from you necessary for us to carry out our functions and activities. We may collect personal information from you in person, over the telephone, via application forms, via email, upon your visit to our website, or from a third party. We will only collect sensitive information from you where you have consented or it is permitted by the relevant legislation.

If it is reasonable and practicable to do so, we will collect personal information about you directly from you. However, it may also be necessary for us to collect personal information about you from someone else, such as in the course of conducting a criminal record check or reference check, or following testing undertaken by a third party such as medical or psychometric tests. If we collect personal information from a third party we will take reasonable steps to make you aware of this. When collecting personal information, we will use lawful and fair means.

Personal Information

This Policy applies to all personal information about you collected and held by us, including sensitive information.

Personal information means information or an opinion about you where your identity is apparent or can reasonably be ascertained from the information or opinion.

In order to effectively provide services to you, we need to collect and hold personal information about you, from you and/or from third parties. In particular, we will collect personal information from your resume/curriculum vitae and documents or enquiries relating to your qualifications, educational and work history, work performance and other personal characteristics relevant to your work performance/potential, job requirements, salary details and contact information.

Sensitive Information

When we collect personal information about you, it may involve us collecting and holding sensitive information about you.

Sensitive information means information or an opinion about your racial or ethnic origin, political opinions, membership of a professional or trade association, membership of a political association, political opinions, philosophical or religious beliefs, sexual preferences or practices, criminal record or health information.

In general, the sensitive information we collect and hold will be limited to criminal record and health information relevant to your ability to fulfill a potential employment opportunity.

Use of information and Disclosure

We will only use and/or disclose your personal information outside Portfolio Payroll Ltd the purposes for which the information was collected or otherwise as permitted by the relevant legislation. For example, we will use your personal information where you have consented, and disclose it where you have consented or where you would reasonably expect such a disclosure to occur.

We may use your personal (including sensitive) information for the following purposes:

  • to help you find employment

  • to provide you with advice about your employment options

  • to help you achieve your employment objectives

  • to notify you about changes to our services

In connection with fulfilling these purposes, we may disclose your personal (including sensitive) information to:

  • potential employers or contractors

  • our service providers

  • past employers and referees

  • law enforcement authorities and/or

  • educational or vocational service providers

If at any stage you wish to discontinue our provision of these services, please advise us in writing.


We will maintain a secure system for storing your personal information. Systems are in place to protect your personal information from misuse and loss and from unauthorised access, modification or disclosure. We will de-identify or destroy your personal information when it is no longer necessary for us to hold it to fulfill the purposes for which we collected the information, or as required by law.

Where you have chosen a password to access certain web pages on our site, you are responsible for keeping this password confidential. Please do not share your password with anyone.

Access and Correction

Should you wish to access the personal information that we have collected about you, please contact Anthony Macey, Director 020 7247 9455.

If you believe that your personal information is out of date, incomplete or incorrect, you may request in writing, that we correct the information. If your personal information changes at any time, please contact us.


If you feel aggrieved by our handling of your personal information, you may make a complaint to Amanda Nash-De-Villiers on 020 7247 9455. Your complaint will be investigated as soon as possible and you will be provided with a written response.


We may amend this Privacy Policy from time to time. Any changes we may make to our privacy policy in the future will be posted on this web page.